Third Party/Sponsored Billing

Students can be funded directly by a third party, called a sponsor. These may include;

  • Employers
  • Educational Institutions
  • Government Agencies
  • Foundations
  • Institutional Sources

All invoices will be sent directly to the sponsor by our office.

Employer Reimbursement

Students who pay their term bill first then are reimbursed by their employers are not handled by Student ABC. If you receive reimbursement upon submission of grades or completion of sponsor terms you still must adhere to the University's payment due dates. 

Third Party/Sponsored Billing Checklist 

Camden students need to use the Camden SAR Third Party Request Form.

Sponsored students must do the following;

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Complete and submit the online Third Party/Sponsored Billing Agreement Form.

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Acquire a sponsorship letter from the third party that will cover your term bill and attach it through the online form. The letter must include:

  • The third party's official letterhead
  • Student's name and RUID number
  • Educational costs the sponsor will cover
  • Sponsorship terms
  • Billing address to be used on the invoice
  • A valid sponsor name, address, phone number, and email address

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Save and print a copy of your completed form for your records.

  • This can be found on the confirmation page of your submitted form.

Sponsor Invoicing and the Student Account

After submission of the sponsorship letter and Third Party Billing Agreement, Student ABC will directly invoice the student's sponsor.

Please Note: Most sponsors are billed and sent an invoice after add/drop period, due to students adding or dropping classes during this period. Changes in registration correlate with tuition charges, therefore invoices issued after add/drop will reflect an accurate billing amount. Late fee assessments on the sponsored portion of a student's tuition are taken into consideration due to this delay. 

Students are responsible for reviewing charges billed to the sponsor and payments made by the sponsor. All account balances not paid in full when due are the sole responsibility of the student and extend to all costs incurred by the university to collect such debt. This may include, but is not limited to, late fees, collections costs, litigation/attorney's fees, and court costs.

Students must pay in full the non-sponsored portion of their term bill by the due date or late fee charges may be assessed.

Sponsored Payment Guidelines

Once all required paperwork is received, Student ABC will create and send an invoice directly to the sponsor. Sponsors are expected to make payment directly to Student ABC within 45 business days of billing upon receipt of the invoice. Payments must be made in U.S. dollars and can be made by U.S. mail or by wire transfer.

Mail Payment

Personal checks, money orders and cashier checks are accepted through the mail. Indicate the student's name, telephone number, and RUID on the front of the check.

Mail your payment and term bill to:

Rutgers, The State University of New Jersey
Term Bill Processing Unit
P.O. Box 2021
New Brunswick, NJ 08903-2021

wire transfer

Wire transfers is another payment option.

The student's name and 9-digit RUID number should be included in the detail field. When making payment, please note that the bank may charge a wire transmittal fee.

For further instructions on submitting wire transfers, please email us. 

External Awards

Students given other financial awards towards their term bill by individuals or groups unaffiliated with the University can forward the payment checks to Student ABC (see payment address above).

In most situations, the funds will be automatically credited to the student's account, but in certain cases the student may be required to endorse a check.

Please Note: Awarded funds may not be visible on the initial term bill statement for the semester, however, students can deduct the amount of the award from the amount due.

Additional Information and Questions

Students are responsible for reviewing all sponsorship agreements at the beginning of each semester. Please notify us immediately if there are any changes or key information our office needs to know in regards to your sponsorship. If you need any other information or still have questions, please contact us.